Automating Bulk Email Responses with Custom AI Integration
Developed a high-performance email automation system capable of handling over 100,000 emails daily with AI-driven personalized responses, dynamic image generation, multi-domain support, and advanced reporting. Delivered a robust admin panel and optimized workflows to reduce operational complexity and enhance engagement.
Client Information
Client
A high-volume email marketer
Industry
Marketing
Location
Dhaka, Bangladesh
The Problem They Faced
Managed over 100,000 emails daily, making it impossible to reply to each email manually.
Required a system that could automate personalized responses with dynamic content and manage large volumes of incoming emails.
Lacked an admin panel to design and schedule campaigns or track performance metrics.
Struggled with ensuring inbox delivery while avoiding spam flags.
Why They Chose Me
My Approach
Custom AI for Responses
Designed an AI engine to generate personalized email replies based on sender behavior and preferences.
Automated the inclusion of dynamic content like names, context-specific links, and personalized offers.
Dynamic Image Generation using AI
Integrated AI-powered tools to create custom images tailored to recipients, such as branded visuals and user-specific graphics.
High-Volume Email Management
Built a backend capable of managing 100,000+ emails daily, ensuring smooth operations without server strain.
Added features for multi-domain support to diversify email-sending capabilities.
Spam Detection and Compliance
Developed a spam detection engine to analyze email headers, content, and structure to avoid spam filters.
Configured DNS settings (SPF, DKIM, DMARC) to ensure compliance with best practices.
Campaign Management Tools
Created an intuitive admin panel to manage email templates, track campaigns, and monitor delivery rates.
Added scheduling features to send automated emails 2–3 times daily at optimal times.
User Insights and Reports
Integrated real-time analytics to display email opens, clicks, and delivery status.
Enabled exporting of reports in PDF, Excel, and CSV formats for further analysis.
Automated Email Sequences
Developed a workflow to send follow-up emails if a recipient didn’t respond, with limits to avoid spam flags.
Configured conditional responses based on recipient replies, ensuring contextually appropriate follow-ups.
Scalable Architecture
Designed the system to handle growing email volumes seamlessly while maintaining high performance.
Results
Challenges & Solutions
Ensuring inbox delivery for high-volume emails
Configured advanced DNS settings and used spam detection tools to optimize email content and headers.
Scaling the system without performance degradation
Implemented a modular architecture and optimized workflows for efficient processing.
Automating follow-up workflows without triggering spam filters
Used AI to create context-aware responses and set limits on automated follow-ups.
Suman transformed our email operations. The automation system is incredibly intuitive and has saved us countless hours. The AI personalization features are a game-changer, and our engagement rates have never been better. Highly professional and highly recommended!